The Paperless Office in Allentown

The paperless office is the ultimate goal for most Allentown businesses, but 95% of them still have information lying on desks and filed away in cabinets. While these documents may be easy to access, they will pile up over time, creating a host of problems for businesses—problems that can easily be solved by converting paper documents into a digital format.

Typically, when businesses decide to “go digital,” they hire a professional document scanning service to convert all their hard-copy paper records into electronic versions. Digital documents are easier to access and organize, eliminate the chances of older versions of documents getting out in the open, and streamline document flow through your business.

Federal Laws that Encourage Electronic Document Storage:

• In 1996, the Health Insurance Portability and Accountability Act (HIPAA) was passed, addressing the security and privacy of patients’ medical records and other data.
• In 2002, the Sarbanes-Oxley Act was passed, which requires businesses to properly maintain financial records. That includes being able to retrieve them when required which is significantly easier when the documents are stored electronically.
• In 2003, the Fair and Accurate Credit Reporting Act (FACTA) was passed, requiring businesses to properly safeguard and store the personal information of employees and customers and to properly destroy it.

Most offices operate under a flood of paper documents. Employees maintain their personal archives, each office has another archive, and of course, there is also the official company archive. The storage required for paper documents grows at a rate of 20-25% every year.

On the other hand, just one hard drive can hold 2.7 million documents and costs around $100 dollars. To store the same amount of paper records would require 68 filing cabinets of four drawers each, and the worst part is that one of those cabinets costs as much as a single hard drive.

With all this to consider, it is no wonder that more and more Allentown companies are making the decision to go paperless, and Allentown Scanning Service can help your business do it too!